Sharing Files

Use Egnyte to share files with internal and external recipients. By default, shared links require a password and expire after 30 days. When a file must stay private, share only with existing users or specific people (external recipients will not have access in that mode). Files shared through links cannot be edited.

Best Practices

• Keep default security: password-protected links with a 30-day expiry.
• For sensitive or internal-only content, use Existing user(s) or People you choose; external people will not have access.
• Review link properties before sending (expiry, download allowed, file name hidden, version shown).

Steps: Create a Share Link

1. In File Explorer, right-click the file or folder and choose Egnyte.
   

2. Click Share.
   

3. In the Share window, confirm Anyone with password is selected, set or confirm the password, and ensure expiry is set to 30 days (adjust if needed). Leave downloading allowed unless policy requires otherwise, and keep the file name hidden for external recipients.
   

4. Click Get share link (or Email link if sending directly). Link and password will be copied to Clipboard.

Steps: Private/Internal Sharing

1. Follow steps 1–2 above to open the Share window.

2. Choose Existing user(s) or People you choose. Only the selected internal users will have access; people outside the company cannot open the link.

3. Set expiry as needed (still use 30 days by default) and keep downloading allowed unless restricted.

4. Click Get share link or Email link.

Can't see the Egnyte button?

Check the FAQ troubleshooting guide for help.